Exchange Server 2003 Tutorial

Exchange server 2003 installation process:

Before installing exchange server on windows server you need to have installed the following Windows components:

1. ASP.NET
2. IIS
3. SMTP
4. NNTP
5. WWW

To install the above mentioned components you need to insert your Windows server CD in your CD or DVD drive and then select those components from the add remove components section in the control panel. To select SMTP, NNTP and WWW, click on IIS and then click details.

Remember that you can install Exchange in ADC or in any member server of a domain. The only thing is that the computer where you install Exchange must be a domain member. If you install it in a domain member server then you need to create a user from your active directory and make that user the member of the domain controller, enterprise controller, scheme controller. The following are the details steps you need to follow to install exchange:

1. Click on the setup.exe file in your Exchange CD.
2. Click on Exchange deployment tools
3. Click on deploy the first exchange 2003
4. New exchange 2003
5. Select the number 6 option to prepare your computer
6. Click next  and wait to complete the forest preparation steps

When the forest prep will be completed, you need to click on the number 7 option for domainprep of your server.Once the option number 7 gets finished, you need to click on option 8 to start the installation process of Exchange server.

Note:  Remember that you need to install exchange management tools on the domain controller or on the machine in order to use the active directory to create exchange users. If you try to create exchange users from your domain controller which is not hosting exchange, you will not see the option of mailbox creation or exchange task wizard.

 Post installation configuration

How to create mailbox enabled users:

1. Create a new OU under the active directory
2. Create a new user on that OU
3. Give a name and password for that user
4. Select the “create an exchange mailbox enabled user”
5. Finished

Display routing groups

To display routing and administrative group, open your exchange system manager and right click on first organization. Then select the following options:

1. Routing groups
2. Administrative groups

Creating a group under domain name

1. Group scope should be global
2. Group type is distribution
3. For users rights and permission use security
4. Now, select the users and add to this group

 

Setting storage limit to users

1. From active directory select the user.
2. Right click on the user name
3. Click on properties
4. Select exchange general tab
5. Click on the storage limit
6. Uncheck the default settings
7. Set a value to issue warning at
8. Click ok.

Applying a mailbox policy

When you install the exchange by default the first admin group is created automatically. To apply a policy right click on first administrative group and then click new and select the system policy container.

Now right click on the policy container and select mailbox store policy; click ok; and then name it as First storage group first store (or put any name) and click on limit and set details.

How to make a front end server?

To make a front end server you need to install exchange on a new server which is part of the domain. It can be a member server of the domain. After installing exchange you need to follow the following steps to make it work as a front end server.

1. Open the exchange system manager
2. Click on administration group and then click on first administrative group
3. Next click on server
4. Now right click on the server name (PC name)
5. Select the properties
6. Under the general tab, select the option “this is front end server”
7. Click ok.

Note:

Active directory user group: for mail permission use only distribution group. Security group can enjoy both mail facility and object permission.

How to create storage group?

From exchange manager, go to servers and then select the server or PC name. Next, right click on it and select storage group.

How to create mailbox store?

• From exchange system manger go to the administrative group
• Click on first storage group
• Right click on it and click new
• Name it

How to edit user’s email address

From the active directory select the user. Right click on the user name and then click on properties. Next, click on email address and then select the email address and then click on edit button.

How to add the existing email to a new user?

From the exchange system manger select the deleted users. Right click on it and select re-connect.

How to move mailbox from one store to another?

If the storage is full, we can move the mailbox of a user from current to a new mailbox store.

The following procedures need to be followed to move a mailbox:

1. Find the user from the active directory
2. Right click on that user and select the exchange tasks
3. Move mailbox
4. Check the create a failure report
5. Click on next and finish.

How to create routing group?

1. Open exchange system manager
2. Click on first admin group under the administrative group
3. Click on routing group and right click on it.
4. Select new routing group and name it
5. Click ok

How to create SMTP connector?

1. Click on first administrative group in your exchange manger
2. Next click on first routing group
3. Under the first routing group click on connectors and then right click on it and click on new.
4. Select SMTP connector and name it
5. Select forward all mail through this connector.
6. Give the relay server name or the IP of the relay server.
7. Add local bridgehead server
8. Add the backend /frontend server according to the presence of frontend server.
9. Now click on the address space tab of the SMTP connector
10. Click ADD and then select SMTP
11. Click Ok
12. Email domain should be: * (where * means any domain)
    

How to add MX record in DNS?

1. Open your DNS server
2. Right click on the domain name
3. Select new mail exchanger (MX)
4. New resource record
5. Put the domain name on host or child domain section
6. Set mail server priority (if more than one relay is there)
7. Browser the fully qualified domain name of your mail server
8. Click ok.

Note: if front end server is missing then backend server works as bridgehead and relay is smart host.

When front end server is there then frontend works as a bridgehead server and relay is smart host.

What is open relay?

By using open relay any one can send email.

How to stop open relay?

1. Click on first admin group
2. Servers, server name (click on it)
3. Click protocols
4. Select SMTP
5. Default SMTP virtual server
6. Right click on properties
7. Access
8. Relay restrictions, relay
9. Disable allow all computers which successfully authenticate to relay.
10. Enable the option of only the domain users can use this relay to send mail.

How to take backup of exchange?

1. Go to command prompt
2. Type ntbackup
3. Or you can go to system tools and then click on backup
4. Once back up wizard open, select let me choose what to backup
5. Next select MS exchange and click on the plus sign and then select the Microsoft information store
6. To take system state data you need to select the system state under My Computer.
7. Click on next  and allow time to complete the backup.

How to add other domain users in exchange?

1. Open the OU and click on contact
2. Click on New and name it; click Next
3. Email, modify, SMTP, click OK
4. Add the email address in the Internet address properties

How to move mail boxes to a different store?

1. Open mailboxes
2. Select the user name and right click on it.
3. Click exchange task
4. Move the mailbox
5. And select the new store location.

Or you can use the active directory to move a mailbox. Open the user in the active directory.Right click on the user name and open the exchange wizard. Then move mailbox and click next.Select the new store and then click OK.

How to configure a mail forwarder?

By using mail forwarding option, you can forward email of a specific user to his another email account. To do so, use the following procedures:

1. Find the user in the active directory
2. Go to user properties and the click exchange general
3. Click on delivery option
4. Select forward to
5. Click on modify
6. Find the user
7. Deliver messages to both forwarding address and mailbox of the intended user.
8. Click OK and Apply.

How to create user profile using outlook express?

1. Go to control panel
2. Click on user account and then click on mail
3. Click on ADD to add a profile name.
4. Click OK an then type your name, email address and password

How to forward an email to a different domain?

1. Right click on the OU and click New
2. Select contacts
3. Fill out the name and display name and click Next
4. Click on modify
5. Select SMTP address and OK it
6. Type the email address of the other domain.
7. Click Apply and OK.

How to hide a user from global address list?

If you do not want to show a user to a global address book of MS outlook follow the following steps:

1. Right click on the user from active directory
2. Click on properties
3. Select exchange advanced
4. Select the hide from exchange address list
5. Ok.

How to save out of office message in MS outlook?

1. Open MS outlook
2. Click Tools
3. Out of office assistant
4. Select I am currently out of the office
5. Auto reply
6. Type any message you want to show
7. Ok

How to set up outlook express for a client?

1. Open your outlook express.
2. Click on Tools
3. Select account
4. Click on ADD, select Mail and then type Display name
5. Click Next and select POP3
6. Type exchange server IP in the incoming mail
7. Type exchange server IP in the outgoing (SMTP)
8. Now type the account Name or leave it as it is
9. Type the password.

Note: If POP3 is not running type services.msc after opening cmd and then enable the POP3.IMAP4 also need to be enabled for outlook express.

What is MX record?

A MX record is a DNS record that tells other computers your email server IP and name so that you can receive SMTP email. Transferring messages between SMTP host depends o DNS.

What are routing groups?

Routing groups are groups of servers running exchange that are connected over permanent network links. We use routing group connection to send mail from our domain to any other domain.

What is circular logging?

By default it remains disable. It is a feature which allows log files to be over written by the new log files after the transaction in database. To enable circular logging, select first storage group and then click on properties. Next, select enable circular logging.

What are exchange recipients? Mailbox enabled users are called exchange recipients.

What is the function of front end server?

It basically forward email to ISA but keep no user database or mail storage. The purpose of front end is to add extra security feature to the exchange environment.

Outlook express: it is used for checking mail in exchange environment which is rarely users. It is used specially for checking mail from outside via Internet. MS outlook is called MAPi client which is best matched solution for checking mail locally in an exchange environment.

Transaction log files?

Exchange information store maintains exchange database. If exchange information is down then exchange server will remain down.

Back up: for exchange restoration, you need to take backup of both system state data and information store.

Bridgehead server: a server within a routing group that exchanges directory updates with a server in another routing group. A routing group connector can have single or multiple local bridgehead servers, or no local bridgehead server defined. If you want all mail to flow through one computer for the purpose of message tracking or archiving, a single local bridgehead server is appropriate. Multiple bridgehead server provide load balancing or fault tolerance in the event of a bridgehead server failure using bridgehead servers helps you control which server send and receive messages between routing groups.

 

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